New Edinburgh Park Fieldhouse

All users of the New Edinburgh Fieldhouse must agree to the following terms:

Fees 

$50 per hour with a minimum reservation of 3 hours. All proceeds from rental fees are reinvested into the Fieldhouse, neighbouring facilities and community events. ​​​All paid reservations are subject to our refund policy. 

Refunds

Payments for reservations are non-refundable. Payments for rentals cancelled within 2 weeks of your reservation date may be transferred to a new booking within 6 months or the original reservation date.

Access 

An email is sent to all users of the Fieldhouse (except for recurring users) 24 hours before their reservation. The email will explain how the user will be able to access the Fieldhouse. Security at the Fieldhouse is maintained with locked doors, a key tracking system, a monitored security system and regular monitoring by an engaged community that make use of the building and the space around it daily.

Public Access 

The Fieldhouse is a community building. Exclusive use of the entire building can not be guaranteed. Public access to the entry hall, water fountain and washrooms must be provided via the north door (facing Stanley Avenue) whenever the Fieldhouse is in use. The entry hall and washrooms can be isolated from the main room and kitchen with a lockable door. Securing the main room and kitchen during private events is the responsibility of the user.  

Community Room

The community room inside the Fieldhouse is approximately 29’ x 30’ (with adjoining storage areas). The area of the main room is approximately 100 m². The main room is served by 3 exits that are 1010 mm wide. 

A floor plan of the Fieldhouse is available.

The floor of the entire building is covered with a durable rubberized surface (that can be walked on with skate blades without damaging the floor or the blades).

Windows provide a view of the Rideau River and the surrounding park from the community room.

Capacity 

The maximum capacity is approximately 125 people. The Ontario Building Code defines the occupant load capacity of the building. The actual capacity of the building varies depending on the building’s use. 

Large groups may need to rent portable toilets to ensure that the facilities on site satisfy the needs of the group. 

It is the responsibility of the user to ensure that that their use of the building does not exceed the limits set by the Ontario Building Code.  

Kitchen

A kitchen is equipped with a double sink, fridge, stove, microwave and coffee machine. Cutlery and dishes are not available.

Preparation of raw food in the Fieldhouse is discouraged. Food handling must be done according to guidelines and regulations specified by Ottawa Public Health. The kitchen must be left clean. All food must be removed rom the kitchen after use.

Washrooms and Water Fountain

Accessible washrooms and a water fountain located in the entry hall are accessible to the public. Access to this space is provided during daylight hours by volunteers. Washrooms are cleaned only once per day, typically in the early morning. Maintenance of the washrooms is provided by the City of Ottawa. If these facilities require attention, please call 311.

Furnishings

The Fieldhouse is equipped with tables and chairs to seat 71 people (39 moulded plastic chairs, 64 folding plastic chairs, 8 folding tables (4 x 6 foot long tables and 4 x 8 foot long tables).

Internet

Public access to a wireless high speed internet connection is available. Join the “Ottawa Free Wifi” network when inside the building or in the park immediately outside to take advantage of the connection. Bandwidth is limited to 4 MB for general public users. Additional bandwidth may be available to renters of the facility upon request.

Telephone

A telephone located in the main room, near the door to the washrooms, permits incoming and outgoing local calls. The unmonitored telephone number is: ‭613-742-5923‬.

Screen

An 85″ television screen is mounted to the east wall of the community room. A remote control can be found in the back pocket of the screen cover.

Sound System

Special arrangements can be made in advance to use audio visual equipment that includes: a large screen television; ⁠8 channel mixer – Soundcraft Notepad 8FX; 2 x 1000W Active Speakers – Yorkville YXL12P; 2 x Cardioid Microphones – Shure SM58-LC; 2 x 25’ Mic Cables; 2 x 50’ Mic Cables; 2 x Microphone stands; 2 x Speaker stands. 

Cleaning and Maintenance

Reservations must include time for you to set up before and clean up after your event. Fieldhouse users must leave the building as it was found, or better. Please ensure it is ready for the next reservation which might follow immediately after yours. Tables and chairs should be stacked after use against the wall, in the corner between the door to the playground and the door to the entry hall (washrooms). Please be sure to remove all decorations and food when you leave.

Maintenance of the building is the responsibility of the City of Ottawa. If cleaning or maintenance is required, please contact the City of Ottawa by calling 311.

Alcohol 

Alcohol is permitted if you hold the necessary permits. (For more information visit the Alcohol and Gaming Commission of Ontario’s website: https://www.agco.ca/en)

Parking and Vehicles

On-street parking is available. Motorized vehicles are not permitted in New Edinburgh Park. Please do not drive or park on the asphalt path between the Fieldhouse and the playground.

Park Reservations 

A Fieldhouse reservation is for the building only. The public spaces around the Fieldhouse must be reserved through the City of Ottawa. Please note that the playground, splash pad and gazebo are not reservable. For information contact the City of Ottawa by email or visit the website or call 311.

Winter Reservation Warning

Ice rinks are created on the fields on either side of the Fieldhouse from late December to early March (weather dependent). During this period the Fieldhouse is used primarily as a change room and warm shelter for skaters. Users of the Fieldhouse during skating season will find a portion of the main room set up as a skating change room. The configuration of the skate change area, on the street side of the room dividers, must be maintained. 

Although the Fieldhouse is made available to rental groups during the skating season, exclusive use is not possible in the evening as well as during the day on Saturday and Sunday. Rental groups should expect that other users will continue to use a portion of the building in the evening and on weekends during skating season (e.g. movement of people through all doors, general commotion associated with people having fun). Users must also be prepared for a lower standard of cleanliness (most notably wet/salty/gravely floors) during the winter season.  

If an alternative configuration is desired outside of evening and weekend skating periods, time should be allocated by users to return the space to the original configuration after their use of the space. If exclusive use of the Fieldhouse is needed during the skating season, please contact us well in advance to determine if your needs can be met. 

Help

In case of emergency, please call 911. 

If you need assistance while using the Fieldhouse (e.g. toilet is not working, damage has been caused or discovered), please call 311.

If you need assistance with your reservation, please email CrichtonCommunityCouncil@gmail.com or NEFieldhouse@gmail.com.  Alternatively you can leave a voice message by calling ‭613-480-5544‬.  Please note that the email and phone number may not be monitored during your event.  An immediate response to your questions or concerns may not be possible. 

A telephone is located inside the door to the main room. The telephone can be used for local outgoing calls only. This telephone is not monitored and messages can not be recorded at this number. (The outgoing telephone number ‭613-742-5923‬.) 

Questions? 

For more information, please contact the CCC at CrichtonCommunityCouncil@gmail.com

New Edinburgh Park